EFS Integration Enhancements

Use the EFS enhancements to cap Money Code amounts, add processing fees on bill payments, include the Shipment ID in notes, and let ops users issue codes.

What this does

These enhancements extend TAI's EFS integration so you have more control over the Money Codes you issue to carriers. You can set a maximum amount for advance payments, add a processing fee (or discount) when you pay bills, automatically include the Shipment ID in the payment notes, and allow operations users — not just accounting — to issue Money Codes.

• Keep advance payments within policy by setting a maximum amount, so an over-limit code is flagged before it goes out.
• Record processing fees and discounts on bill payments without distorting the bill or the shipment.
• Make Money Codes easier to reconcile by stamping the Shipment ID into the payment notes.
• Let the right operations users issue Money Codes so payments are not bottlenecked on accounting.

User Guide

Before you start — what you need first

• You need a working EFS integration source set up with your EFS username, password, and contract ID. To set this up, see EFS Integration.
• You need permission to configure integration source settings to set the maximum amount.
• To let operations users issue Money Codes, an administrator must grant the relevant permission. [ASSUMPTION — confirm the exact permission name]

How to set a maximum advance amount

Where to go: your EFS integration source → Additional Source Settings.

• Set the maximum amount on the EFS source so advance payments cannot exceed your limit.
• When the amount entered on the Advance Payment modal exceeds this limit, the field is flagged (displayed in red) so the user sees it before issuing.

How to add a processing fee or discount on a bill payment

Where to go: Accounting → Pay Bills / Bill Payment.

• Enter a processing fee on the bill payment. The fee supports both positive amounts (a fee) and negative amounts (a discount).
• The processing fee applies to the payment only — it does not change the bill or the shipment.
• The Bill Payment view totals the shipments, totals the processing fees, and sets the check amount to the total of the payment.

How to include the Shipment ID in payment notes

Where to go: Advance Payment / payment notes when issuing a Money Code.

• The Shipment ID is prepended to the memo/notes so the note reads as the Shipment ID followed by your memo (for example, the shipment number, a dash, then your text).

Tips & best practices

• We recommend setting the maximum amount on every EFS source so an out-of-policy advance is caught at entry rather than after it is issued.
• Use a negative processing fee to record a discount you have negotiated, keeping the bill and shipment totals untouched.

Frequently asked questions

What happens if I enter an advance amount over the maximum?

The amount field on the Advance Payment modal is flagged in red when it exceeds the maximum set on the EFS source, signaling the entry is over your limit before you issue the code.

Does a processing fee change the bill or the shipment total?

No — the processing fee (or discount) applies to the payment only; the bill and the shipment totals are unaffected.

Can operations users issue Money Codes, or only accounting?

Operations users can issue Money Codes via Advance Payments once an administrator grants the permission. [ASSUMPTION — confirm the exact permission]

If something doesn't work

• If an advance is not being flagged when it is too high, confirm the maximum amount is set on the correct EFS source.
• If an operations user cannot issue a Money Code, confirm an administrator has granted the required permission.
• If the Shipment ID is not appearing in the notes, confirm the payment is being created from a shipment context.
• If a Money Code fails to issue or void, see EFS Integration, then contact TAI Support with the shipment and payment details.

To learn more, see EFS Integration.

Applies to: Accounting, EFS Integration · Last updated: 2026-06-16

Suggested category: Integrations (Factoring & Payments)

Suggested tags / search keywords: EFS integration, money code, advance payment, processing fee, maximum amount, shipment id notes