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      EDI 210 Automation Process

      A simple guide to understanding how the EDI 210 Automation process works.

      How it Works:

      When a carrier sends a 210 EDI file to the TMS, the system takes the following steps:

      • Matching the Shipment
        • The system looks for a match based on the shipment ID and the PRO number provided in the file.

      • Checking the Pricing

        • The system then compares the carrier’s pricing provided within the file to the shipment’s pricing.
          • If the pricing matches exactly or falls within the AP Underpay/Overpay Tolerance (set up in the LSP Organization’s settings):
            • The bill is automatically approved.
          • If the pricing doesn’t match or exceeds the tolerance:
            • The bill is sent to the Variance List for manual review and correction.

         

        Default Settings:


         

        Why It’s Useful:
        This process saves time by automatically approving straightforward bills while keeping you in control of the more complicated ones:

        • Streamlines Approval: Bills with pricing that matches or is within tolerance are auto-approved, freeing up the team to focus on more complex cases.
        • Keeps You in the Loop: Auto-approved bills are treated exactly the same as those approved manually. Any unapproved bills sent to the Variance List are visible and manageable like manually flagged ones.
        • Maintains Full Visibility: Everything—auto-approved or flagged—still shows up on the Accounting Dashboards.

        This process doesn’t replace your accounting; it assists by handling routine approvals so your team can focus on shipments that need extra attention.